How to Reduce Administrative Tasks on a Marketing Team

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Written By Stephanie Caroline Snyder

Many marketing activities make sense to a business’s bottom line, and marketing administration tasks are not always one of them.

Your marketing employees spend an inordinate amount of time tasking through mundane minutiae, and marketing administration tasks are particularly time-consuming and unhelpful. Someone at every company, yours included, needs to take action to help.

Here are some paths to reducing marketing administration tasks for your team, and making your business better for it. Consider using software to manage partnerships, automate emails, automate data collection, create a plan, review goals, and automate some customer responses to reduce marketing administration stress for your business.

1. Perfecting Partnerships

Larger companies are bound to develop at least a few partnerships that serve their community or business interests. So, firms should be concerned about the quality of their relationships. That means you need the ability to manage and scale relationships.

Partnerships help companies outperform their rivals by up to five times on key performance indicators. So, it makes perfect sense to see what partnerships can do for your business, from influencers to affiliates and more.

Your marketing team will sleep easy when they know they have a comprehensive collection of high-quality partnerships working to advance your company’s interest.

Partnership management software can automate actions you need to take time and again throughout the life cycle of your business relationships. Also, it supports all kinds of partnerships, including charities, strategic business-to-business partners, sponsors, ambassadors, and affiliates.

Partnerships drive significant growth, and you will want to orchestrate your partnerships through a unified framework. Features to look for include help building the perfect team, automatic contracting, accurate tracking, engagement at scale, monitoring, and optimization.

Ideally, your business will use partnerships to help drive growth. So, your marketing team will need to automate partnership tasks to reduce marketing administration tasks. Software is the answer you need to do so.

Perfecting Partnerships

2. Automating Emails

You will want to consider automation for many emails at the customer’s end. Various marketing services will automatically create emails for customers at multiple stages in the sales funnel.

With these services, you will have options about emailing your customers, and you will automatically avoid spamming them. The services cost a reasonable amount, even for a small business, and the companies in the email marketing field offer scalable solutions as your business grows.

Automating email marketing will save your company an enormous hassle and create new business rapidly, meaning email automation services are worth more than they cost upfront.

From sales and engineering to marketing, writing emails takes gobs of time. Marketing employees are not always the best writers, which means more headaches than writing an email is often worth. Beyond that, people often write unintelligible emails, creating more time-consuming trouble when someone needs to communicate efficiently and effectively.

The solution is to use automatic grammar software when possible. You can input a company style guide, and the software will provide your employees receive automatic checks on what they have written, ensuring faster, better communication across your marketing team.

Whatever solutions suit your firm best, creating more efficient emails will significantly reduce time spent on marketing administration over time.

3. Automating Data Collection

Data is precious, and it would be impossible to collect it properly without modern computing. Computers simplify and expand your ability to gather information about your customers’ needs, desires, and preferences.

Still, collecting customer data is another marketing administration task that needs doing that takes too much of your team’s time. It would be best to collect this valuable data without wasting your employees’ time manually collecting and entering it into a computer.

The need for automatic data collection for marketing teams is clear, and you need to be at the forefront of gathering data automatically to create the utmost marketing team efficiency. So, it would be best if you had the proper data collection tools to improve your data collection and presentation.

Going about the automatic gathering of customer data is more straightforward than it appears. Still, it makes sense to invest in the proper data collection tools, no matter the size of your business. So, consider a CRM, DMP, or CDP for your customer data collection. These efficient marketing tools help gather customer data and present it usefully to help create insights.

Marketing teams are human. So, it only makes sense for those people to do things that computers cannot do exclusively. Allow a computer to automate marketing administration tasks, letting your marketing team focus on adding value that a computer cannot.

Automating Data Collection

4. Outline and Plan Administration Tasks

Many administration tasks take a short time to complete, but so many of them stack to consume inordinate amounts of time. The solution lies in outlining and planning.

Outlining saves time because it eases the challenge of organizing task-doing efficiently. So, you can reduce the stress of endless tasks by arranging a time for them in the plan for the month. Then, when it comes time to do the marketing administration tasks, you can outline the order to do them to create further efficiency.

Outlining and planning can save time no matter what you do, and marketing administration tasks are no different.

One thing to put into any marketing administration plan is specialization. Specialization saves time, and it is critical to business efficiency. It saves untold hours when one person performs all the marketing administration tasks, and the rest of the team focuses on the rest of the marketing practice.

So, consider hiring an administrator to perform marketing administration tasks. At the same time, the rest of the team should do their best to avoid simple tasks and work on marketing projects as much as possible. Though marketing administration is necessary, it does not directly increase revenue. So, reduce how much administration your team does to generate more money for your company.

5. Review Goals to Remove Fat

Going over goals each month will also reduce administration tasks. Some tasks are pure fat, and nobody needs to be doing them. So, going over what it took to succeed each month will help you find jobs that do not help that much in the grand scheme of things.

After a business becomes large enough, there will be plenty of tasks that do not contribute to the firm’s success in the long run. So, it makes sense to avoid pointless marketing administration tasks like creating meeting minutes to increase marketing efficiency.

Goal-oriented tasking is the solution facing firms trying to ensure that their marketing team functions optimally. So, be sure to create those goals from the start.

While you can skip some tasks, ensuring you are doing all the required marketing activities is crucial. Still, marketing teams may be prone to overdoing how much work goes into marketing activity, like with customer emails. Some may need to reduce activities that serve no purpose, and others may have issues making less money by working harder, like when you send too many emails to customers.

Like the invisible hand of the market, you will eventually find some optimum amount for marketing administration tasks. However, you will want to review your monthly goals to reach that conclusion sooner. By checking your marketing goals often, you will spend more time doing what counts.

Reduce Administration Tasks on a Marketing Team (6 Easy Ways

6. Automating Customer Responses

Responding to customers is an endless, thankless marketing administration task. Some potential customers have endless questions and buy nothing, and if your team tries to respond to them all, they will wind up doing nothing else.

Also, your team would better spend their time drumming up new business rather than dealing with potential customers that are not happy.

All this means that the best solution is to automate parts of your customer relations. Dealing with customers and their unique needs takes up too much time to be efficient, and your team needs to avoid this marketing administration task as much as possible. So, automating some aspects of your customer responses makes sense.

If you are looking to automate certain aspects of customer relations, there is a path to doing so effectively. Robot automation allows companies to respond to some customer requests automatically. Clever options, like chatbots, mean that firms can provide support around the clock and on the weekends, even when they normally would not have the capabilities.

Artificial intelligence has developed to where robot automation is standard all over, from the internet to the phone. Responding with a robot is effective, meaning nothing stops your firm from automating pieces of its customer relations.

You have the power to create an efficient marketing team that avoids getting bogged down in endless marketing administration tasks. Use this advice to save time in marketing administration each month to help your business along the path to genuine success.

Saving time on marketing administration tasks each month means using software to manage partnerships, automating emails, automating data collection, creating a plan, reviewing goals to trim the fat, and automating some customer responses. Nobody wants to spend their lives doing thankless tasks that do not contribute.

So, by creating efficiency with your marketing administration, you can focus on what matters for your business and spend your marketing team’s time and energy there.

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