Following the Covid-19 outbreak, it has become critical for organizations to place a greater emphasis on employee health and safety.
Yet, in a delicate corporate environment, where safety budgets keep tightening and where every new investment should facilitate the consistency and scope of operations – How do we determine the proper price for an EHS software?
EHS software pricing is determined by several factors, including the size, tastes, and unique requirements of each company. However, several things influence investment patterns as much as the “actual cost” of the software.
It is important to understand that choosing the cheapest option that doesn’t give the intended results can damage your safety program badly.
EHS Software Pricing Factors to Consider
1. The number of user licenses
The majority of EHS software is sold on a per-user basis. The user-license plans allow you to optimize licensing costs based on your budget and the size of your company, while also providing you with a comprehensive picture of usage data.
The paid program like at Capptions allows you to upgrade or downgrade plans at any moment, allowing you to scale according to your business needs.
2. Integrate modules with a lot of features
Incident management, permit-to-work, work management, and safety auditing management are examples of stand-alone safety systems that can be costly to install and maintain.
While an integrated safety management suite not only offers combined features at a lower cost, it also fosters knowledge-sharing between multiple systems to provide you with precise analytics that helps you improve your workplace’s entire safety program.
3. Implementation strategy
Anyone who uses safety management software must understand how to report a near-miss or issue a permit. Investing in software training programs and physical desk-to-desk implementation takes time and money.
A user-friendly interface, a straightforward onboarding structure, and quick access to support papers in EHS software could be the difference between inspiring higher involvement in your safety program. Allowing teams to access free versions of an EHS program before transitioning to flexible paying plans is a good way to validate the tool’s intuitiveness.
4. Plan for hosting
Choosing between a cloud or on-premise deployment option is crucial to ensuring that all of your valuable EHS data is accessible, collaborative, and secure across your organization.
Cloud-based EHS software is appropriate for small to mid-sized enterprises who want to save money upfront, have easy access, and have limited customization choices. Larger companies looking for extensive customization plans at a larger budget may seek an on-premise deployment plan to protect all data transactions with the organization.
5. Fully Customizable
Customizing your EHS software provides consumers with specialized features and unique competency to leverage greater functionally during operational processes.
Third-party applications and functionality, such as on-premise hosting and Single Sign-On (SSO), can also be integrated. While custom systems involve extensive development work, which increases the cost, off-the-shelf solutions provide a cost-effective way for growing businesses to implement a comprehensive safety program with a variety of features.
You need to engage your personnel in the EHS process since you can’t expect health and safety professionals to do the entire work. It is everyone’s responsibility. An efficient EHS software company like Capptions can help you complete this responsibility at minimal costs.
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